13 Winning Email Newsletter Best Practices

13 Best Practices You Need to Know

Email Newsletters – 13 Best Practices You Need to Know

(Updated August 2017)
What’s one of the most effective marketing tools for building your brand, engaging with customers, and closing sales? An email newsletter. Sent on a regular basis, a content-based email newsletter not only helps your company stay top-of-mind, but also showcases your industry expertise.

What Can the Best Email Newsletters Do for Your Business?

Simply put, email newsletters are a useful tool that can help market your product or services better. Whether you send it to subscribers weekly, bimonthly, quarterly, etc.—a marketing newsletter is a great way to help engage and inform your customers and clients. Furthermore, a company newsletter can help your organization build a strong relationship with your email subscribers.

What Should Be Included in Your Newsletter?

In order to create a newsletter that will engage your users, it’s important to make sure you include these aspects when crafting your newsletter:

  • Have a specific topic/theme in mind for each newsletter so ideas don’t get jumbled
  • Devise creative and informative subject lines
  • Ensure content is educational, informative, and concise
  • Incorporate a section guiding users to your site where they can learn more
  • Include your business and contact information.

Above all else, your newsletter should be personable and match your company’s branding and content.

Some Interesting Stats That Show How and Why E-Newsletters Are So Popular

Email newsletters are one of the most widely used types of emails. Here are a few of the latest statistics that demonstrate the popularity of email newsletters today:

Best Practices You Should Be Implementing

Whether you’re creating an entirely new email newsletter or revitalizing your current publication, here are 13 newsletter best practices to get you started:

  1. Set expectations from the start. When prospects and customers first sign up for your newsletter, be sure they know what to expect. In addition to letting subscribers know the type of content and offers they’ll be getting, tell them how often they’ll be hearing from you.
  2. Balance the content. The best email newsletters are filled with about 90% of educational content that is relevant to your target audience. For example, include articles on general topics that your target customer would likely be interested in, as well as useful information about how to get the most out of your products. So, that leaves you with about 10% of space to devote solely to promoting your business.
  3. Create enticing email subject lines that stand out in the inbox. Although your subscribers have signed up to receive your email newsletter, using the subject line to simply announce the publication title and date may not be enough to drive open rates. Instead, give them a glimpse of the contents and what they’ll be getting by reading that issue. Check out the following FulcrumTech articles for some useful tips on how to write subject lines that motivate opens:
    1. “10 Tips for Subject Lines to Boost Your Email Open Rates”
    2. “How to Create Email Subject Lines That Motivate Action”
    3. “The Key to Subject Line Success: Testing, Not Guessing”
  4. Make your preheader count. How many times have you gotten an email newsletter with snippet text that includes verbiage such as, “If you are unable to read this email, click here to view.”? By customizing this prime piece of email real estate with information that grabs attention and informs, you’ll encourage more opens. Read this previous NewsLever article for tips on what to include in your email newsletter preheaders.
  5. Keep the copy and email newsletter’s design short and simple. In other words, avoid having long and wordy full-length articles in your email newsletter that may overwhelm readers. Instead, produce concise, catchy, and tantalizing introductions in a one-page newsletter that send subscribers to your website or blog. Plus, an email design best practice to live by is ensuring that there is enough white space within the overall newsletter design to help make the newsletter appear uncluttered and easy to read.In addition, consider developing customized graphics for your business to include in your newsletters. From charts to GIFs and photos—you have endless options when it comes to creating unique content. And adding videos to your email newsletters can also have a positive impact on your engagement metrics. Check out this previous NewsLever article for information and tips on how to use YouTube to easily and effectively add videos to your email marketing.
  6. Think mobile. Use responsive email design for your email templates, which involves coding and optimizing the content for viewing across multiple screens and devices. What happens when your subscribers open an email newsletter that’s not optimized for mobile? One study showed that as many as 42% of subscribers delete emails that don’t display correctly on their mobile phones. Other mobile-friendly design best practices include single-column design, large typeface for all the text in the email message, and call-to-action buttons that are big enough to tap with a finger. Click here for more mobile email best practices, mobile marketing tips, and effective ways to optimize your mobile readers’ response.
  7. Use alternative text for the images in your email newsletter. Likely, a large portion of your subscribers have images disabled on their computers and mobile devices. So, when your email newsletters are opened, subscribers will see a preview pane with only blank spaces in place of the images. That’s why it’s so important to use alternative text to let them know what they’re missing, unless they download images. In addition to crafting interesting and informative plain text, try using various colors and fonts, too. And if your calls to action are images, it’s especially important to make sure subscribers can click them, even if images aren’t enabled.
  8. Include offers and discount coupons that are exclusive for newsletter subscribers. This is key to keeping subscribers opening and clicking your newsletters. And as we discussed in a previous NewsLever feature, engagement plays a big role in email delivery. So, keeping your email subscribers interested and engaged with your high-quality content will likely help improve your email deliverability.
  9. Deliver personalized content. As we’ve discussed in a previous NewsLever article, personalization pays off. Go beyond using a subscriber’s name in the subject line and newsletter content by sending newsletters that are tailored to different segments of your email list. For example, segmentation can be based on behavior, demographics and purchase history. Also consider using your email newsletters in conjunction with a loyalty rewards program and provide a link that takes subscribers to their personal awards account.
  10. Include links to your social media sites to make it easy for subscribers to share your content and grow your subscriber list. You can do this by prominently displaying social sharing buttons to such social media sites as Facebook, Twitter, LinkedIn, Google+, and Pinterest. This is a great way to get the word out about your company and brand, as well as increase the subscribers on your email list. And be sure to promote your email newsletter on your social media sites, as well as on your website, blog posts, and even in your email signature to grow your subscriber numbers.
  11. Send your email newsletters consistently. For example, if you have a weekly email newsletter, send it to your subscribers on the same day and the same time each week. In this way, your target audience can watch for and anticipate your company’s newsletter, along with its weekly articles and promotions.
  12. Make sure that your email newsletter is CAN-SPAM compliant. For example, provide your subscribers with a prominent and easy, one-click option to unsubscribe. Plus, always include a mailing address in your footer, which also provides the means for subscribers to communicate with your company. Not only do these practices make your email newsletter reputable, but also help optimize your email deliverability. For more information on this topic, check out our articles on the CAN-SPAM Act and Canada’s Anti-Spam Legislation (CASL).
  13. Track, test, and optimize your email newsletters. What works best for your target audience? When it comes to subject lines, for example, does short and funny drive more opens than long and informative? And what frequency and cadence (the timing and pattern of emails sent) result in optimum performance, without increasing the unsubscribe rate or spam complaints? Monitoring your newsletter email metrics and testing and optimizing various elements – such as subject lines, newsletter headers, calls to action, newsletter designs, newsletter layouts, and when and how often you send emails—is the best way to maximize the return on investment from your email newsletters.

Get Some Great Newsletter Ideas From These E-Newsletter Samples

If you’re searching for some newsletter inspiration and other companies’ newsletter ideas, check out the following sample newsletters that we reviewed in our Get the Click column.

Email Newsletter Examples:

Looking to design and implement an email newsletter from scratch? Or could your current publication use a makeover? At FulcrumTech, email newsletters are one of our top areas of expertise. Contact us today and we’ll help you do it right by creating and implementing the best newsletter design that’s relevant, builds relationships with your customers, and helps you sell more product.

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